ERP and the General Data Protection Regulation (GDPR)

As of Friday, May 25, 2018, European companies are required to comply with all the provisions of the General Data Protection Regulation (GDPR.) This means that you are required to document and evaluate every process in which personal data is logged, processed or stored in your ERP system as well as to provide the stored information in electronic form upon request.

Microsoft Dynamics NAV Version 2018 or later will comply with this EU directive by default. For older software versions, however, there are steps to be taken.

Users have two options – either upgrade to the latest version of Microsoft Dynamics NAV or look for alternative ways to fulfill the GDPR requirements. One such solution is the GDPR Toolbox for Microsoft Dynamics NAV.

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GDPR Toolbox for Microsoft Dynamics NAV

The GDPR Toolbox helps you implement the new requirements in older Microsoft Dynamics NAV systems. After that, you’ll be better equipped to identify personal data, classify tables and be able to generate and process deletion and anonymization suggestions more efficiently. This ensures that your company can respond to requests within the statutory period.

Document all relevant processes and, if necessary, update or export personal data from Microsoft Dynamics NAV. Review and document user logins and access permissions in your ERP system. Use integrated analysis functions to make documentation easier.

In addition, Microsoft is providing companies with an online tool that you can use to assess how close you are to complying with GDPR requirements, based on some self-reported information. For more information on the GDPR, click here .

Overview of GDPR Toolbox functions

  • Document Microsoft Dynamics NAV data structures for personal data
  • Reliably allocate data origin, declarations of consent and purposes for processing
  • Table-based specifications on the reason for data collection
  • Document inquiries from data subjects, e.g. regarding information provision obligations, deletion requests, requests to restrict data collection or correct data
  • Generate PDFs and comply with obligation to provide information, on the limitation of use, on deletion requests and on requests to export one’s personal data
  • Document users with access permissions in tables with personal data
  • Automatically comply with deletion and anonymization deadlines when creating structured data
  • Automatically or manually move deletion and anonymization deadlines while logging the reasons
  • Receive suggestions for upcoming data deletions and anonymizations

Easy integration and training materials for self-service

Integrating the GDPR Toolbox just takes a few adjustments to standard objects in Microsoft Dynamics NAV. This also makes the add-on easy to implement in individual installations.

Cost-effective implementation and fast project introduction times

The GDPR Toolbox paves the road for a fast, easy and cost-effective start to the implementation of GDPR directives in your Microsoft Dynamics NAV system. Do you work with Microsoft Dynamics CRM, too? Then you’d be interested in the cc|crm dsgvo process and data package GDPR solution. This software allows you to perfectly implement the EU General Data Protection Regulation in a CRM environment.

At COSMO CONSULT, we can help you adapt your IT processes to the new regulations. Contact us today and we’ll help you get it done in no time.

Other Add Ons, Apps and ERP Special Solutions


With the e-balance sheet, you can easily create an electronic tax balance sheet from the trade balance sheet in Microsoft Dynamics NAV or Microsoft Dynamics AX.

Credit Management System

cc|crefodynamics is a credit management system for professional accounts arrears and receivables management in Microsoft Dynamics NAV.

Automated accounts payable processes

ExFlow is an add-on software module for Microsoft Dynamics that enables the handling and approval of invoices via a web interface.

Data integration suite

You can use the additional module cc|data integration suite to exchange both master data and documents - with other companies from the group, customers, suppliers, and partners.

Factory Data Capture

Factory Data Capture (FDC) for Microsoft Dynamics NAV (formerly Navision) offers the ability to use time more accurately as well as to illustrate time and time-related data more clearly.

Task-based scheduling

Task based scheduling allows you to see delivery deadlines, lead times and stock levels at a glance and identify deviations quickly.

Quality Management

Quality Management for Microsoft Dynamics NAV manages all necessary tests, test devices and test documentation – during purchase, production and final inspection to increase the product quality.

Vendor Rating

Vendor Rating is used as a basis for decision-making in the allocation process and also for the ongoing control of supplier relationships.

Transport Software

With cc|transport you can manage goods shipments as transport orders that you hand over to freight forwarders to send to your customers or a consignment warehouse.

BI for Microsoft Dynamics

For Microsoft Dynamics, we offer pre-configured business intelligence dashboards that can be launched using your data within the shortest possible time.

Formatted Documents

With cc|formatted documents, users have the ability to enhance and improve the appearance of reports or documents through the use of an integrated word processor directly in Microsoft Dynamics NAV.

Mobile Solution

The holistic special solution for mobile field services seamlessly integrated in Microsoft Dynamics NAV.

Product Data Management

With cc|product data management, you can process technical documents from areas such as mechanical engineering, electrical engineering and electronics company-wide based on consistent rules.

Workflow Management

Workflow helps the teams in your organisation work through their respective tasks on time and in the proper manner. Conventional organisation manuals have significant disadvantages compared with an electronic workflow solution.


EDI integrates the electronic data exchanges between you and your customers, suppliers, shippers and Internet shops directly into the Microsoft Dynamics NAV business processes.

Rental Solution

The rental solution is intended to be an add-on to the make-to-order and process manufacturing industry solutions since it is becoming increasingly common in the current climate for companies to lease or rent large machines instead of buying them.

Does this sound interesting?

By working with you, we know that we can find the ideal concept to meet your specific requirements. Get in touch with us to discuss how COSMO CONSULT and our ERP special solutions can help you to get more output of your business.

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