Happy employee thanks to the automated accounts payable systems of COSMO CONSULT

Automated accounts payable systems with web-based approval routines for Microsoft Dynamics

ExFlow is an add-on software module for Microsoft Dynamics NAV and Microsoft Dynamics AX that enables the handling and approval of invoices via a web interface.

ExFlow simplifies the process in several ways:

  • Scanning the incoming invoice
  • Optical character recognition
  • Electronic approval workflow
  • Final booking
  • Overview of the approval process history
  • Analyses and statistics

    ExFlow is an application for companies that want to handle their incoming invoice process more quickly with an effective, web-based approval routine. For companies with a large number of invoices, there is great savings potential, especially when the people who approve the invoices do not work in the same place (for example, in different offices, branches, countries etc.). In addition, the paper flow is minimized and costs are presented more clearly, which improves cost control.

    ExFlow is completely integrated in Microsoft Dynamics NAV and Microsoft Dynamics AX, which means staff work in a familiar environment. The registration of invoices can be done manually or via an OCR program. The approval process is proposed on the basis of pre-defined approval rules, depending on the supplier, account, dimensions or amount limits. Then the system sends an e-mail report to the first reviewer in the workflow. The accounting department can access both a complete overview of all the invoices that are in the approval workflow and the history of the steps in the approval process for each invoice at any time. The software automatically sends email notifications to inform the staff who approve the invoices that there are new invoices to be reviewed. The accounting department can recall the task at any time or manually change the approval procedure.

    Because it is simple to access analyses and statistics, users can quickly get an overall impression of the complete approval process.

    The approval process in detail

    After new invoices have been registered in Microsoft Dynamics, the first person in the process chain receives a status report on all invoices requiring approval via email. That person simply logs into the web application to view the complete details of the pending invoices. In addition, the reviewer can access the invoices that have been forwarded for additional approval, rejected or temporarily halted for a further examination.

    The automated accounts payable system displays invoices awaiting approval with an image, including the preliminary account assignment. Reviewers with the appropriate permissions can change accounts, items, quantities, prices and dimensions and even split the amount into several lines. When the reviewer has made all the desired changes, the software sends the invoice to the next person in the workflow.

    For each invoice that must be assigned to an account, the reviewer can access the approval history of the vendor. This overview makes it possible to find past invoices and view the account assignments. It thus eliminates the need to ask the accounting department for the appropriate information.

    Search function in the web interface

    The search function in the web interface allows the reviewer to search for previous invoices. Normal users can only search their own invoices, while users with elevated privileges can search all the invoices of the company (this also includes the following two criteria: booked in a given period or to a particular cost center). In cases of vacation or sick leave, the respective reviewers may designate their own deputies.

    Invoice in Microsoft Dynamics

    User interface of ExFlow Microsoft Dynamics AX or NAV - COSMO CONSULT

    Invoice online

    Online user interface of the ExFlow solution - COSMO CONSULT

    Exflow is a product of SignUp software. As an official partner, COSMO CONSULT can draw on several years of experience and in-depth expertise in the implementation of ExFlow.

    Other Add Ons, Apps and ERP Special Solutions

    E-Balance-Sheet

    With the e-balance sheet, you can easily create an electronic tax balance sheet from the trade balance sheet in Microsoft Dynamics NAV or Microsoft Dynamics AX.

    Credit Management System

    cc|crefodynamics is a credit management system for professional accounts arrears and receivables management in Microsoft Dynamics NAV.

    Data integration suite

    You can use the additional module cc|data integration suite to exchange both master data and documents - with other companies from the group, customers, suppliers, and partners.

    Factory Data Capture

    Factory Data Capture (FDC) for Microsoft Dynamics NAV (formerly Navision) offers the ability to use time more accurately as well as to illustrate time and time-related data more clearly.

    Task-based scheduling

    Task based scheduling allows you to see delivery deadlines, lead times and stock levels at a glance and identify deviations quickly.

    Quality Management

    Quality Management for Microsoft Dynamics NAV manages all necessary tests, test devices and test documentation – during purchase, production and final inspection to increase the product quality.

    Vendor Rating

    Vendor Rating is used as a basis for decision-making in the allocation process and also for the ongoing control of supplier relationships.

    Transport Software

    With cc|transport you can manage goods shipments as transport orders that you hand over to freight forwarders to send to your customers or a consignment warehouse.

    BI for Microsoft Dynamics

    For Microsoft Dynamics, we offer pre-configured business intelligence dashboards that can be launched using your data within the shortest possible time.

    Formatted Documents

    With cc|formatted documents, users have the ability to enhance and improve the appearance of reports or documents through the use of an integrated word processor directly in Microsoft Dynamics NAV.

    Mobile Solution

    The holistic special solution for mobile field services seamlessly integrated in Microsoft Dynamics NAV.

    Product Data Management

    With cc|product data management, you can process technical documents from areas such as mechanical engineering, electrical engineering and electronics company-wide based on consistent rules.

    Workflow Management

    Workflow helps the teams in your organisation work through their respective tasks on time and in the proper manner. Conventional organisation manuals have significant disadvantages compared with an electronic workflow solution.

    EDI

    EDI integrates the electronic data exchanges between you and your customers, suppliers, shippers and Internet shops directly into the Microsoft Dynamics NAV business processes.

    Rental Solution

    The rental solution is intended to be an add-on to the make-to-order and process manufacturing industry solutions since it is becoming increasingly common in the current climate for companies to lease or rent large machines instead of buying them.

    ERP and GDPR

    Microsoft Dynamics NAV Version 2018 or later will comply with this EU directive by default.

    Contact Us!

    COSMO CONSULT International

    COSMO CONSULT SI GmbH
    Lothringerstraße 14
    1030 Wien
    E-Mail
    COSMO CONSULT
    201 rue Carnot
    94120 Fontenay-sous-Bois
    +33 1 83010360
    E-Mail
    COSMO CONSULT
    Schoenebergerstr. 15
    10963 Berlin
    +49 30 343815-0
    +49 30 343815-111
    E-Mail
    COSMO CONSULT S.L.
    Vallespir, 19 4ª Módulo 2
    08173 Sant Cugat del Vallès, Barcelona
    +34 902820242
    +34 943313002
    E-Mail
    COSMO CONSULT AB
    Ralambsvaegen 17
    11259 Stockholm
    +46 8 7998660
    E-Mail
    COSMO CONSULT
    Ruetistrasse 16
    8952 Schlieren
    +41 44 8306465
    E-Mail
    COSMO CONSULT Business S.L.
    Presidente Riesco 5711, Oficina 802b
    Las Condes, Santiago de Chile
    +569 73769126
    E-Mail
    COSMO CONSULT Business S.L.
    Avenida Cra. 45 # 114-78, Piso 6
    Bogotá - Colombia
    +57 320 7935148
    E-Mail
    COSMO CONSULT Business S.L
    Checoslovaquia E10-105 y Eloy Alfaro
    Quito, Ecuador
    ‪+593 99 608 4180
    E-Mail
    COSMO CONSULT Business S.L.
    Rodolfo Gaona 81 Piso 7
    Colonia Lomas de Sotelo
    México, D.F. 11200
    +52 55 2452-9200
    E-Mail
    Edificio Magel, Segundo Piso
    Ave Samuel Lewis, Urb. Obarrio,
    Ciudad de Panamá, República de Panamá
    +507 62800343
    E-Mail